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Video library promotion official rules

Last updated: September 2, 2026

1. Sponsor​

Recap Innovations, LLC (“Sponsor”), with a principal place of business in the United States.

2. Promotion period​

The promotion begins September 2, 2026 at 12:00 a.m. Mountain Time and ends December 31, 2026 at 11:59 p.m. Mountain Time (“Promotion Period”), or while supplies last for audit fulfillment.

3. Eligibility​

Open to legal entities located in the fifty (50) United States and the District of Columbia. Representatives must be at least eighteen (18) years old and authorized to participate on behalf of their organization. Employees, officers, directors, contractors, and immediate family members of Sponsor, its affiliates, and promotional agencies are not eligible for the grand prize. Void where prohibited by law.

4. How to enter​

4.1 Demo entry (primary method)​

  1. Schedule and complete a live product demo with Sponsor during the Promotion Period at voicerecap.ai/demo.
  2. A representative with authority to evaluate accessibility solutions for the organization must attend the full scheduled session.

Completing an eligible demo constitutes one (1) entry into the grand prize drawing and qualifies the organization for the free audit described in Section 5.1, subject to the limits below.

4.2 Alternate free entry (no demo required)​

To enter the grand prize drawing without booking a demo, email promo@recap-innovations.com during the Promotion Period with the subject line “Video Library Promo Entry” and include: organization name, contact full name, work email address, and job title. Limit one alternate entry per organization. Alternate entries are eligible for the grand prize drawing only and do not include the free audit.

NO PURCHASE NECESSARY. A demo is not required to enter the grand prize drawing.

5. Prizes​

5.1 Free audit (all eligible demo attendees)​

Each eligible organization that completes a demo may receive one (1) free video library audit, awarded as either:

  • a caption and accessibility compliance review, or
  • an audio description readiness assessment,

at Sponsor’s standard scope for promotional audits (typically one library, channel, or collection up to Sponsor’s promotional limits). Sponsor will confirm scope during or after the demo.

Approximate retail value (ARV): $1,500 USD.

Limit: One audit per organization, regardless of number of attendees or demos. Audits are delivered within ten (10) business days after the completed demo unless otherwise agreed in writing.

5.2 Grand prize (random drawing)​

One (1) grand prize: a 30-hour Recap video processing package applicable to captioning, transcription, translation, and/or AI audio description services on Sponsor’s platform, subject to standard service terms.

Maximum award value: up to $3,000 USD, based on Sponsor’s then-current list pricing for a 30-hour package.

The prize has no cash value, is non-transferable, and must be redeemed within twelve (12) months of notification. Sponsor may substitute a prize of equal or greater value if the advertised prize becomes unavailable.

6. Winner selection and notification​

One grand prize winner will be selected by random drawing from all eligible entries received during the Promotion Period. Drawing will occur on or about January 15, 2027. Odds of winning depend on the number of eligible entries received.

Winner will be notified by email at the address provided at entry. Winner must respond within fourteen (14) days or Sponsor may select an alternate winner. Sponsor may require verification of organization affiliation and eligibility before awarding the prize.

7. General conditions​

  • By participating, entrants agree to these Official Rules and Sponsor’s decisions, which are final.
  • Sponsor may disqualify entries that are incomplete, fraudulent, duplicated, or submitted in bad faith.
  • Sponsor is not responsible for lost, late, misdirected, or undeliverable entries or notifications.
  • Taxes, if any, are the sole responsibility of the winner. Sponsor does not provide tax advice.
  • Sponsor may modify, suspend, or cancel the promotion if fraud, technical failures, or other factors impair its integrity, with notice where practicable.

8. Publicity​

Except where prohibited, acceptance of the grand prize constitutes permission for Sponsor to use the winner’s organization name and city/state for promotional purposes without additional compensation.

9. Privacy​

Information collected will be used to administer the promotion and in accordance with Sponsor’s Privacy Policy. See also our Terms and Conditions.

10. Contact​

Questions about this promotion: promo@recap-innovations.com

Sales and demo scheduling: sales@recap-innovations.com or voicerecap.ai/demo

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