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Subcontractor opportunity: live captioning

Published: November 6, 2026

Response requested by: November 12, 2026 2pm ET

Recap Innovations (GriffinScribe LLC dba Recap Innovations LLC) is preparing a proposal for the City of Pittsburgh Office of Management & Budget, RFP 2026-RFP-212, Language Access. The City's proposal is due November 17, 2026. Our proposal covers the live captioning portion of the RFP only. We are not proposing interpretation, written translation, training, or language proficiency testing.

The City encourages participation by minority-owned, women-owned, veteran-owned and small businesses. We are inviting those businesses to tell us if they would like to be considered as subcontractors or suppliers.

Who we are looking for​

Businesses that are minority-owned, women-owned, veteran-owned, or otherise designated as equal opportunity businesses. Certification is welcome but not required to contact us. Please tell us if you hold a certification and who issued it.

Work we may subcontract​

  • Live caption moderation and CART: trained professionals who correct AI captions in real time, or type fully human real-time captions, for City meetings, press conferences, television shows, and public events delivered through video conferencing and live streams.
  • Caption and transcript quality review: professional review and editing of captions and transcripts after an event.
  • Language review of translated captions and transcripts: native-speaker review of AI translations, especially for the languages most requested by Pittsburgh residents.
  • Other related support you believe fits live captioning for the City, such as audio and video production for captioned events.

The amount of work depends on the City's award and its needs, and we cannot guarantee a subcontract. Work would be performed remotely through the Recap platform, and we will explain how.

How to respond​

Email sales@recap-innovations.com with the subject line Pittsburgh 2026-RFP-212 subcontractor interest, and include:

  1. Your business name, contact person, phone number, and email address
  2. Your certification type and certifying agency, if any (for example MBE, WBE, VOSB or other equal opportunity business certification)
  3. The services above that you offer, and languages if relevant
  4. Your hourly rates and available capacity
  5. A short description of your relevant experience

We may follow up with businesses that respond. Please reply by November 12, 2026 if you would like to be considered for our proposal. We will still welcome contact after that date for opportunities that arise if the contract is awarded.

Questions​

Contact us at sales@recap-innovations.com. The City of Pittsburgh's Equal Opportunity Review Commission can also help businesses learn about participation requirements.

Recap Innovations

This page was published on November 6, 2026 as a public solicitation for subcontractor interest.