Your Complete Guide to ADA Title II Compliance
Everything community colleges and universities need to know about meeting the ADA Title II video accessibility deadline, with practical steps and budget-friendly solutions.
What's changing under the ADA Title II rule?
New ADA Title II Requirements for Public Entities
The Department of Justice has finalized regulations requiring all state and local government entities, including public colleges and universities, to make their web content and mobile apps accessible according to WCAG 2.1 Level AA standards.
What This Means for Your Videos:
- All pre-recorded video content must include synchronized captions
- Pre-recorded video with visual information must include audio descriptions
- Live video must include real-time captions when feasible
- Both standard and extended audio descriptions should be available
- Legacy content in your catalog must be remediated
Compliance Timeline
Common Challenges We Hear
"We don't know how many videos we have. Our faculty are uploading videos all over the place."
Videos are scattered across LMS courses, departmental sites, YouTube channels, and legacy platforms. Most institutions underestimate their video count by 50-70%. We can help you inventory your videos and get a clear picture of your video library.
"We don't have budget for this"
Traditional human-service vendors charge $350-850 per video hour with 1-3 week turnarounds. That's $350K-850K for just 1,000 hours of content, beyond most institution budgets.
"Our disability services team is overwhelmed"
Student accommodation requests are increasing 15-20% annually. Your DS staff is already stretched thin handling individual requests.
"We're running out of time"
The deadline feels far away until you realize it takes traditional vendors 1-3 weeks per video needing transcripts and audio descriptions. For 15,000 videos, that's multiple months or years required for sequential processing.
How Recap Solves These Challenges
Process Thousands of Videos in Parallel
Unlike traditional vendors who process videos sequentially, we handle 1,000+ videos simultaneously. Your entire catalog can be processed in days, not years.
30-70% Cost Reduction
AI-powered audio descriptions cost a fraction of human-narrated alternatives, without sacrificing quality. That same $150K budget now covers ~5,000+ hours instead of 1,000.
For more information, see our Pricing Page.
Direct LMS Integration
Connect directly to Kaltura, Panopto, Canvas, Brightspace, and more. No manual uploads, no CSV files. We find and process your videos automatically.
WCAG 2.1 AA & Section 504/508 Compliant Videos
Both standard and extended audio descriptions included. Synchronized captions. Searchable transcripts. Everything you need for full compliance.
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Frequently Asked Questions
Do we really need audio descriptions for all our videos?
Not all videos, only those with meaningful visual information that's not conveyed through the audio track. However, most educational videos fall into this category: demonstrations, diagrams, on-screen text, experiments, etc. When in doubt, it's safer to add audio descriptions than face potential complaints.
What happens if we're not compliant by the deadline?
Non-compliance can result in DOJ investigations, mandatory remediation plans, substantial fines, and private lawsuits. More importantly, inaccessible content prevents students with disabilities from fully participating in their education.
Can we prioritize some videos over others?
Yes. Many institutions start with current semester content, high-enrollment courses, and frequently-accessed library videos. However, any video accessible to students must be compliant. "Hidden" content that's technically available can still trigger complaints.
How long does it take to process our video library?
With Recap, individual videos average 1/4th the length of the video. An hour long lecture will be ready in ~15 minutes. For bulk processing, our SLA is 24-hr turnaround. Most batches complete within 2-6 hours for same-day delivery. Because we process thousands in parallel, your entire 15,000-video library can be ready in a day, not the months or years traditional human vendors would require.
What about videos we create in the future?
Our integrations can automatically process new videos as they're uploaded to your LMS or video platform. Faculty can continue their normal workflow while accessibility is handled behind the scenes.
Ready to Start Your Compliance Journey?
Let's discuss your specific situation, video count, and timeline. We'll show you exactly what it will take to meet the ADA Title II deadline, and how much you'll save compared to traditional solutions.